Carlynton School District

 

Agenda Setting/Committee/Voting Meeting

August 7, 2008

Carlynton Jr.-Sr. High School Library – 7:30 p.m.

 

minutes

The Carlynton School District Board of Education conducted its Agenda Setting/Committee/Voting Meeting Thursday, August 7, 2008 in the library of the junior-senior high school. Attendance included President David Roussos, Vice President Thomas Brown, and Directors Thomas DiPietro, Sandra Hughan, Patricia Schirripa, Betsy Tassaro and Sharon Wilson (via phone). Also present was Superintendent Michael Panza, Solicitor Ira Weiss, Business Manager Kirby Christy, Principals Jacie Maslyk, Robert Susini and Christopher Very, and Director of Pupil Services Lee Myford. The audience was comprised of 26 individuals and two members of the press.

 

 

Call to order - The meeting was called to order by President Roussos at 7:41 pm. The pledge was led by Superintendent Michael Panza.  Recording Secretary Michale Herrmann called the roll. Directors McCartney and Walkowiak were excused from the meeting.

 

presentation:  Mr. Mark Schuster, a representative from Educational Computer Systems Inc. (ECsi), provided information about the company, indicating it can offer electronic payment processing services to families in the district for all types of school-related costs, such as purchasing meals in the cafeteria, yearbooks, field trip fees, etc. Mr. Schuster indicated there is a activation fee of $1 for those using electronic fund transfers or a 3.4 percent fee for anyone using a credit card.

 

Business Manager Kirby Christy reported that the district received Basic Education Funding from the State as the result of a costing-out study conducted last year. The formula for the funding was based primarily on demographics. The district received $122,000 more than last year.

 

public comment on business before the board:  none

approval of minutes:

 

Director Brown moved, seconded by Director Roussos, to approve the minutes of the June 26, 2008 Regular Voting Meeting as amended.   On a voice vote, the motion carried 6-0-1, with Director Wilson abstaining due to her absence from the June 26th meeting.

Prior to voting, Director Schirripa asked to have a change noted to the minutes regarding Director Wilson’s discussion with Dr. Panza prior to the meeting, re: phone conference call for the June 26th meeting. President Roussos stated that because this information was not discussed openly at the June 26th meeting, it should not be included in the minutes. He suggested that Director Schirripa make the comment at the end of the meeting and it would be included in the current minutes.

 

REPORTS:

 

  • Executive Session – President Roussos reported that contractual issues and other matters were among the topics discussed in executive session.

Ø      Principals’ Reports – The elementary principals distributed handouts with news about events and upcoming activities; Dr. Susini made note of the upcoming student orientation day and the Cougar Community Night.

Ø      Superintendent’s Report – Dr. Panza provided an overview of the calendar and reported on the following:

§         The district received $101,118 in eRate funding; in the last two years, it has recouped about $210,000;

§         Lee Myford, Director of Pupil Services, wrote a grant and was awarded $69,800 in contingency funds; the department was also awarded over $175,000 in ACCESS funding;

§         The district was awarded a $110,000 Classrooms of the Future Grant;

§         All board members received a new copy of the 200 series policies with a cover letter noting the changes/modifications. The board can take action on the policy changes in September;

§         Copies of the teaching schedules were distributed.

 

BUSINESS BEFORE THE BOARD:

 

·         Miscellaneous

 

Director Hughan moved, seconded by Director Tassaro, to approve the secondary course offerings for the 2008-2009 school year as reviewed and recommended by the administration.  (Miscellaneous Item #0808-1)  On a voice vote, the motion carried 7-0. 

Prior to voting, Director Schirripa questioned why two sections of drama and theater were included in the course offerings when enrollment numbers are so low. President Roussos said the classes are in compliance with recent modifications to board policy, which indicate the board can approve classes with less than 15 students.

Director Brown asked Dr. Susini for reassurance that there will be few or no problems with schedules at the beginning of the school year. Dr. Susini replied by stating he believes everything is in order.

 

Director Hughan moved, seconded by Director DiPietro, to approve the purchase of the new textbook for Speech classes as presented.

 

And to approve the following Conference Request as presented:

§         C…Dr. Panza…Allegheny County Supt Retreat…10/22-24 

             On a voice vote, the motion carried 7-0.

 

 

·         Curriculum

 

Recommend approval of the updates and revisions to the Music Curriculum as presented by the curriculum committee and recommended by the administrative staff. (Curriculum Item #0808-1)  PLACE ON AGENDA

 

·         Finance

 

Recommend approval of the Treasurer’s Report for the month of June 2008 as submitted.  TBP - PLACE ON AGENDA

 

Recommend approval of the Treasurer’s Report for the month of July 2008 as submitted.  TBP- PLACE ON AGENDA

 

Recommend approval of the June 2008 bills in the amount of $___________ as presented.  TBP - PLACE ON AGENDA

 

Recommend approval of the July 2008 bills in the amount of $___________ as presented.  TBP - PLACE ON AGENDA

 

Recommend approval of the 2007-2008 fourth quarter and year-end Athletic Fund Report as presented.  (Finance Item #0808-1) PLACE ON AGENDA

 

Recommend approval of the 2007-2008 fourth quarter and year-end Activities Fund Report as presented. (Finance Item #0808-2) PLACE ON AGENDA

 

Recommend approval of the Rosslyn Farms Earned Income Tax Collector Audit Report, for the year ended June 30, 2007, as submitted by Hosack, Specht, Muetzel and Wood, LLP.  (Finance Item #0808-3) PLACE ON AGENDA

 

Recommend approval of Amendment No. 1 to the Food Services Management Agreement with Aramark Educational Services. (Finance item #0808-4) PLACE ON AGENDA

 

Director Tassaro commented about the Athletic Fund Report, asking that costs be kept under control. She cited payments made to site managers at various sporting events. Director Brown explained the site managers are necessary when the Athletic Director can not attend and/or oversee

the event, especially if he is the coach.

 

·   Personnel

 

Recommend approval of the Day-to-Day Substitute List of teachers, aides and custodians for the 2008-2009 school year as reviewed and recommended by the administrative staff. (Personnel Item #0808-1) TBP - PLACE ON AGENDA

 

Director Hughan moved, seconded by Director DiPietro, to approve the following addition(s) and deletions to the Supplemental Athletic Contracts for the 2008-2009 school year as presented and recommended by the administrative staff: 

§         Thomas Kubicsek – resigning, eighth grade boys’ basketball

§         Chris Mangum – resigning, varsity head boys’ wrestling

§         David Oddi – Athletic Director

§         Ryan Gevaudan – Assistant Athletic Director & Weight Training

§         Joshua Ficcorilli – Equipment Manager

§         Lisa Mitchell – Eighth grade girls’ basketball

§         Jennifer Smith – Varsity assistant & seventh grade girls’ basketball

§         ** James Carter – Assistant varsity football

§         ** Robert Koger – Junior high assistant football

§         ** Evan DeRenzo – Boys’ varsity assistant soccer

§         ** Emily Wheeler – Varsity assistant volleyball

(Personnel Item #0808-2 **REVISED)  On a voice vote, the motion carried 7-0.

 

Director Tassaro moved, seconded by Director Hughan, to accept the resignation of Mark Rodgers, recently hired for a high school music education position, effective immediately.  On a voice vote, the motion carried 7-0.

 

Director Tassaro moved, seconded by Director DiPietro, to approve the following addition to the Supplemental Activities Contract for the 2008-2009 school year as presented and recommended by the administrative staff:

§         Matthew O’Neill – Band Director

(Personnel Item #0808-3)  On a voice vote, the motion carried 7-0.

 

Director Tassaro moved, seconded by Director DiPietro, to approve the Temporary Professional Employee Contracts of the following individuals for positions within the district for the 2008-2009 school year. The positions will become effective August 21, 2008, in accordance with the terms and conditions of the Carlynton Federation of Teachers Collective Bargaining Unit Agreement:

§         Matthew O’Neill – Music Education

§         Maria Wisser – Elementary Education

      (Personnel Item #0808-4)  On a voice vote, the motion carried 7-0.

 

Director Tassaro moved, seconded by Director DiPietro, to approve the following name for an additional position within the district for the 2008-2009 school year. This position will become effective August 21, 2008, in accordance with the terms and conditions of the Carlynton Federation of Teachers Collective Bargaining Unit Agreement:

§         **Andrea Mackey – Elementary Librarian; Long-Term Substitute (Personnel Item #0808-5 **REVISED) 

   On a voice vote, the motion carried 7-0.

 

Recommend approval of Professional Employee Contracts of the following individual for three years of satisfactory service, as submitted and recommended by the administrative staff and consistent with the provisions of Section 1008 of the PA School Code:

§         Marlynn Vayanos   PLACE ON AGENDA

 

I move to not grant tenure to Temporary Professional Employee 07-08-02 and to move for dismissal. 
NO ACTION

 

Recommend approval of the proposal job description for the Transition Coordinator position as presented.  (Personnel Item #0808-6)  NO ACTION

 

Recommend approval of the recommended salary increases for the Act 93 Employees’ for the 2008-2009 school year as presented.  PLACE ON AGENDA

 

Recommend approval of the recommended salary increase for Business Manager Kirby Christy for the 2008-2009 school year as presented.  PLACE ON AGENDA

 

Recommend approval of the recommended salary increases for the Confidential Secretaries for the 2008-2009 school year as presented.  PLACE ON AGENDA

 

Director Tassaro moved, seconded by Director Hughan, to approve Susan Holzer for the position of Title 1 Elementary Math Tutor for the 2008-2009 school year. This position is consistent with the terms and conditions of the Carlynton Federation of Teachers Collective Bargaining Unit Agreement.  (Personnel Item # 0808-7)  On a voice vote, the motion carried 7-0.

 

Director Tassaro moved, seconded by Director DiPietro, to accept, with regret, the resignation of Valerie Keys, high school assistant principal.  On a voice vote, the motion carried 7-0.

Director Roussos asked, as a matter of housekeeping, that the wording “with regret” not be used within a motion in order to maintain uniform language with such matters.  Dr. Panza mentioned that Mrs. Keyes will be sorely missed and was a wonderful asset to the administrative team.

 

I move to approve _____________ for the position of K-8 Gifted Education Teacher, effective August 21, 2008, under the terms and conditions of the Carlynton Federation of Teachers Collective Bargaining Unit Agreement.  NO ACTION

 

I move to approve _____________ for the position of Grades 9-12 Gifted Education Teacher, effective August 21, 2008, under the terms and conditions of the Carlynton Federation of Teachers Collective Bargaining Unit Agreement.  NO ACTION

 

I move to award a Temporary Professional Employee contract to _____________ for the position of Elementary Special Education teacher, effective August 21, 2008, under the terms and conditions of the Carlynton Federation of Teachers Collective Bargaining Unit Agreement.  NO ACTION

 

 

·   Student Activities

 

Director Hughan moved, seconded by Director DiPietro, to approve the proposal for the Spring 2009 Marching Band Trip as submitted by the Carlynton Band Parent Association and agreed upon by the Band Director.  (Student Activities Item #0808-1)  On a voice vote, the motion carried 7-0.

 

Dr. Panza said the group is considering flying to Florida, which will only cause the students to miss two days of school rather than three. He noted that students fundraise to meet the cost of the trip, at no cost to the district.  Director Hughan commented that she hopes the district will show its support to the band by purchasing items being sold in order to help students meet their fundraising goal.

 

UNFINISHED BUSINESS: Director Schirripa asked that the minutes reflect the following: During the executive session, prior to the June 26th meeting, Dr. Panza informed the board that he had spoken with Director Wilson (who was out of town), asking if she wished to be called to participate in the board meeting via phone, and she declined. 

Director Wilson, in response to Director Schirrpa’s statement, said she did tell Dr. Panza she wanted to be called if something new was brought forward. Dr. Panza apologized for the misunderstanding.

 

Director Wilson informed everyone that the responses to the superintendent evaluation were being pulled together and the results would be provided to all board members before the next meeting.

 

NEW BUSINESS: None

 

 

OPEN FORUM:  Richard Gaitens, a resident of Crafton, came before the board representing the Carlynton Swim Club. He read a prepared statement to the board, stating the organization’s disappointment and position on the new facilities usage policy. He asked that the statement be entered into board record.

 

President Roussos, responding to the statement, said it was clear to him when the policy was adopted, that it would have negative impacts.

 

Director DiPietro asked Mr. Gaitens and Mrs. Francesmary Modugno how they believe the policy causes them to lose membership (as was stated in the statement).  Mrs. Modugno said because the fee is excessively high, current members are leaving the club; this includes both non-district and district residents. Director DiPietro said he didn’t understand why people would “jump ship” when the fee is similar to others, citing Montour as an example.

 

President Roussos asked how the $100 per quarter fee was decided upon.

 

At that point, Dr. Panza politely interrupted to dismiss the administrators, saying they did not need to be included in the discussion. Time: 8:58 pm.

 

Director Tassaro asked Director DiPietro how the facility policy was affecting the soccer officials, who have used the elementary school for its meetings (Director DiPietro is a part of the organization). He said they are moving the meeting elsewhere due to the fee. Director Wilson asked if a fee is involved at the place where the meetings will be moved and Director DiPietro said he did not know. Director DiPietro said dues could be raised to accommodate the fee if they chose to come back to Carlynton.

 

President Roussos stated the $100 fee per quarter is punitive, adding the motion was written the night before the last meeting and presented to the board at the meeting, with little time to review or discuss.

 

Mrs. Modugno asked why a penalty is being charged for children to participate in a fun and healthy activity.

 

Jesse Valentine, representing the Little Cougars, agreed that more Carlynton children need to be involved in the organization, but the size of the district is the major deterrent for that to happen. Director DiPietro challenged whether Carlynton kids are recruited as heavily as the city-school kids. President Roussos said the Little Cougars are already charged a fee to use the facilities, adding the new policy punishes the group. He continued, saying the purpose of board policies is not to micro-manage groups.

 

Director Tassaro asked why we are protecting our facilities when the communities open up their facilities for resident use. She suggested phasing in a reasonable participation percentage rate and charging a reasonable fee. She then asked Dr. Panza for his opinion on the matter, to which he responded: “The members of the board are volunteers and they work many hours. They want what is best for the district.” He admitted he did say a participation rate of 100 percent would make things easier, but would it be fair? He went on, “As the leader of the school, we need to be fiscally responsible. Perhaps a fee to out-of-district residents would seem fairer.” He concluded by saying it might be best to start the percentage rate at 80 percent and adjust slowly.  Director DiPietro asked Dr. Panza if he would recommend charging a fee. He said yes, but perhaps a more reasonable fee.

 

Mr. Gaitens questioned why an additional fee would be charged to residents if a fee is being charged for the facility. He asked why the district would want to make a profit if the usage fee is covering costs.

 

Director Brown said the costs of facility usage provided earlier (for the pool) did not include electricity and other expenses.

 

President Roussos said that if the objective of the new policy was to limit non-district residents, then charge a rental fee, but not both; two fees are punitive.

 

Dr. Panza, responding to a comment from Mr. Valentine about student participation, said the board met with Little Cougars several times. Each time they met different representatives. The board offered to work with them, but on many issues, Little Cougars would not bend.

 

Rosslyn Farms resident Nyra Schell came forward to comment that her child has brought home many flyers from many groups who strive to recruit students. Her daughter selects to participate in the ones in which she is interested, but she can’t participate in all. Mrs. Schell believes it is unrealistic, given the size of the district, to expect a 90 percent participation rate. Every student can not participate in every opportunity available, she added.

 

President Roussos stated again that he is at a loss to why the fee was set so high. Director Brown said he is open to another fee structure. Director Tassaro asked if those who voted in favor of the new policy would be willing to phase in a new percentage and fee structure.

 

Director Schirripa asked Dave Oddi, who was in the audience, about the rosters the swim team submitted. Mr. Oddi said the coach had turned in multiple rosters with different numbers each time. Mrs. Modugno replied to the discourse by saying the coach is not a member of the board and would not have actual rosters. The official roster was provided by the board and should be the only one, she argued.  President Roussos said he was unaware of other rosters and questioned whether some directors are getting some information that others are not. Dr. Panza said he provides all board members with the same documents.

 

Director Tassaro declared that the new policy has torn the community apart and created friction among a once-strong working board. Absolutely no good has come of this, she said, adding that the board needs to be fair and neighborly with it primary object to focus on academics and what is best for kids.

 

Dr. Panza urged everyone to not take the issues personally.

 

During a brief pause, Rev. Ed Bowen of the Crafton United Presbyterian Church came forward to announce that the church provided backpacks to lower income students in the community. He also said he is working with Mrs. Myford, in cooperation with the district, to offer tutoring services to students.

 

Continuing with the former discussion, Director Tassaro asked if someone was willing to rescind the former motion regarding the facility policy. Solicitor Weiss and President Roussos said the motion would have to be made by someone of the prevailing side of the original motion, or by someone who did not vote. President Roussos suggested that since only seven directors were present, the board could use the opportunity to reflect, and bring the issue forward at the next meeting.

 

 

ADJOURNMENT:  With no further business to discuss, Director Hughan moved to adjourn the meeting at 10:04 pm, seconded by Director Brown. On a voice vote, the motion carried 7-0.